Our Chairperson leads our regional VCAFC meetings in the following way:

• schedules and chairs VCAFC executive meetings
• attends all VCAFC executive meetings
• works with the vice-chair to keep order at VCAFC meetings
• approves the agenda drafted by executive secretary
•  reviews the minutes of Executive and member meetings to ensure confidentiality and sensitive issues are kept out of the minutes. Minutes are posted (on website) on the VCAFC e-bulletin board and a copy sent to ILTCCABC

Our Chairperson contributes to our provincial association of family councils:

ILTCCABC as one of 3 representatives from VCAFC. The Chairperson automatically represents VCAFC at ILTCCABC meetings.

• reports to ILTCCABC Executive
• ensures knowledge of the VCAFC role in ILTCCABC advocacy & commitment to its mission, goals & objectives.
• represents the VCAFC in a respectful manner
• responds to outside questions/media/email inquiries on behalf of the association
• ensures accountability, performance measures and succession planning

Our Chairperson works side by side with our Vice Chairperson at growing our membership and ensuring VCAFC is led from behind, always gathering direction and input from our members.

• helps the Executive make the wisest decisions possible
• orient & build the team and relationships
• is fair and impartial in decision making
• maintains and promotes a democratic process
• collaborates with VCAFC executive on correspondence with Health Authorities and/or       Ministry of Health and on any other correspondence deemed sensitive
• collaborates with VCAFC executive on media communications strategies

Our Vice-Chair leads our regional VCAFC meetings in the following way:

• learns (shadows) duties of the Chair role and presides as Chairperson when the chairperson is absent or unable to represent
• collaborates closely with the Chairperson and other executive members on issues and projects as they arise
• if Chairperson vacates post for any reason the Vice-Chair replaces until next election
• may chair sub-committee(s) as created
• acts as a signing officer

Our Vice-Chair contributes to our provincial association of family councils:

ILTCCABC as one of 3 representatives from VCAFC. The Vice-Chair automatically represents VCAFC at ILTCCABC meetings and follows the same role as the Chairperson.

Our Vice-Chair works side by side with our Chairperson at growing our membership and ensuring VCAFC is led from behind, always gathering direction and input from our members.

• maintains the organization’s history by ensuring final documents are kept organized electronically, accessible by all current Executive and for future Executive Council to use as a resource.
• serves as contact person for organization’s records & documents
• helps organizational effectiveness & efficiency
• reduces liability
• takes minutes and distribute minutes in a timely manner, to members and ILTCCABC Executive
• posts minutes to VCAFC website, e-bulletin board, Google Docs or wherever members go online to access VCAFC information
• arranges for Zoom meetings or meeting rooms to be ready prior to each scheduled meeting
• gives the treasurer report at each meeting IF a VCAFC bank account exists

VCAFC has 2 positions available for Directors. Directors can be persons who have someone they are essential to in long-term care or they may have had someone close to them move through long-term care.

NOTE:  The Vancouver Coastal Health Region is divided up by VCH into 8 regions:

• Vancouver,
• Richmond,
• the North Shore and Coast Garibaldi,
• Sea-to-Sky,
• Sunshine Coast,
• Powell River,
• Bella Bella and
• Bella Coola.

Directors:

• assist the executive as directed by the Chair
• acts as the “boots on the ground” as our liaison to the LTCHs in their respective regions
• assists in making connections or taking over connections made by the executive team

may remain as an Advisor to VCAFC executive for a year after the election if elected

• The role of an advisor is not to make decisions, but rather to provide current knowledge, critical thinking, and analysis to increase the confidence of the decision-makers who represent VCAFC. Advisors will provide guidance and support to the VCAFC executive staff to:
• To assist in building strong and cooperative working relationships with Health Authority/territorial and other professional associations.
• To help assess/evaluate impacts of the “actions/work” of Health Authority/territorial and other professional associations on VCAFC and its membership.
• To identify tools and resources VCAFC may deploy to support the Health Authority/territorial groups in their operations, and vice versa.
• To propose strategies to formalize communication and collaboration among VCAFC and emerging/existing professional associations.
• To recommend strategies to deliver and sustain a strong and cohesive professional voice for Resident and Family Councils across VCH
• An Advisor does not have a vote.
• An Advisor is invited by the Executive for a term which is indefinite but reviewed annually.
• There is no limit to the number of advisors as they are called upon by the Executive when their skills and abilities are needed.

• act in the best interests of the association
• be familiar with the association’s terms of reference, bylaws, policies, procedures and strategic plan, mission, etc.
• ensures he/she avoids conflicts of interest of the association including operating in the best interest of the association not in self-interest or the interest of a stakeholder group
• respect confidentiality policies that pertain to executive discussions
• bring his/her own skills, experience and knowledge to the association
• attend executive meetings regularly and arrive prepared
• supports executive decisions once voted on